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Business:  Kalmar
Job Function:  General management, Admin & Faci

Portsmouth, VA, US

Administrative Assistant

Kalmar keeps global trade moving. Our innovative solutions contribute to every fourth container movement in the world and help transform the future of cargo handling. We believe in collaboration, delivering on our promises and that people make the difference.

Purpose of the position

Kalmar USA is looking for an experienced Administrative Assistant. Based in Portsmouth, Virginia, this position is responsible for providing daily administrative support to our Services division.

Main tasks and responsibilities

•    Assist manager with administrative and reporting aspects for service jobs and projects
•    AP/AR processing utilizing SAP and Basware
•    Process timesheets for payroll
•    Process shipping documents for outbound freight and receive inbound freight
•    Coordinate travel arrangements for service technicians

What you’ll need to succeed

•    High School diploma or GED equivalent required.
•    Prefer candidate to have SAP experience
•    Excellent verbal and written communication skills
•    Ability to work independently as well as within a team environment
•    Be highly organized and detailed orientated. Be able to effectively manage multiple tasks.
•    Demonstrate strong work ethic and initiative in order to meet deadlines.

You will be part of

    Kalmar is part of a global organization with over 12,000 employees worldwide- We have a very talented and diverse workforce focused on equity & inclusion.
    We believe in our people as it is our people who really make the difference. 
    We always work in close collaboration with our customers, deliver on our promises and never walk away no matter how big the challenge. 
    We succeed because we do it together. 
    With us, you will have the opportunity to realize your potential and become an important member of our global team.

Interested to join?

Please submit your resume/CV to be considered!

Kalmar is part of Cargotec

Kalmar offers the widest range of cargo handling solutions and services to ports, terminals, distribution centres and to the heavy industry. Kalmar is the industry forerunner in terminal automation and in energy efficient container handling, with one in four container movements around the globe being handled by a Kalmar solution. Through its extensive product portfolio, global service network and ability to enable a seamless integration of different terminal processes, Kalmar improves the efficiency of every move.


Kalmar is part of Cargotec. Cargotec's (Nasdaq Helsinki: CGCBV) sales in 2021 totalled approximately EUR 3.3 billion and it employs around 11,500 people.

Nearest Major Market: Hampton Roads