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Business:  Kalmar
Job Function:  Professional Services

Portsmouth, VA, US

Apply by:  31-05-2019

Administrative Assistant

Kalmar keeps global trade moving. Our innovative solutions contribute to every fourth container movement in the world and help transform the future of cargo handling. We believe in collaboration, delivering on our promises and that people make the difference. 

Making your next move count

Kalmar USA, Inc. is seeking an Administrative Assistant to provide administrative support to our Services division.  This role will be based in Portsmouth, VA and reports to the Assistant Controller. 

Main tasks and responsibilities

  • Assist Manager with administrative and reporting aspects for service jobs and projects
  • AP/AR processing utilizing SAP and Basware
  • Process timesheets for payroll
  • Process shipping documents for outbound freight and receive inbound freight
  • Coordinate travel arrangements for service technicians

We expect from you

  • H. S. Diploma, G.E.D. equivalent required. 
  • Prefer candidate to have SAP experience
  • Excellent verbal and written communication skills
  • Ability to work independently as well as within a team environment
  • Be highly organized and detailed oriented. Be able to effectively manage multiple tasks. 
  • Demonstrate strong work ethic and initiative in order to meet deadlines
  • Ideal candidate will bring experience from a similar heavy industrial equipment service industry or experience supporting service/maintenance technicians with time reporting, project cost allocation and invoicing

We offer you

We believe in our people as it is our people who really make the difference. We always work in close collaboration with our customers, deliver on our promises and never walk away no matter how big the challenge. We succeed because we do it together.



With us, you will have the opportunity to realise your potential and become an important member of our global team.


Kalmar offers a competitive compensation and benefit package, including 401(k), Medical, Dental, Vision and Life Insurance plans, paid vacation and 9 paid holidays.


Further Information

For further information please contact Lori Pheigaru, HR Specialist, Recruitment at 


If you are excited about this opportunity, please submit your application and/or resume by 31 May 2019. 


Kalmar is part of Cargotec
Kalmar offers the widest range of cargo handling solutions and services to ports, terminals, distribution centres and to the heavy industry. Kalmar is the industry forerunner in terminal automation and in energy efficient container handling, with one in four container movements around the globe being handled by a Kalmar solution. Through its extensive product portfolio, global service network and ability to enable a seamless integration of different terminal processes, Kalmar improves the efficiency of every move.


Kalmar is part of Cargotec Corporation. Cargotec's (Nasdaq Helsinki: CGCBV) sales in 2017 totalled approximately EUR 3.3 billion and it employs over 11,000 people.
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Nearest Major Market: Hampton Roads

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