Business:  Kalmar
Job Function:  Sourcing

Ottawa, KS, US

MAU Order and Documentation Administrator

Kalmar keeps global trade moving. Our innovative solutions contribute to every fourth container movement in the world and help transform the future of cargo handling. We believe in collaboration, delivering on our promises and that people make the difference.

Purpose of the position


The Order Administrator is responsible for entering and maintaining sales order data into the LN ERP system from the Front Line Unit for Terminal Truck sales and Parts & Service.

Main tasks and responsibilities


  •  Input and maintain sales orders in LN ERP system and on the google sheet Master Schedule.
  •  Maintain the Backlog and Google Order Review file.
  • Input and confirm Parts and Service orders in LN ERP system and liaison.
  • Troubleshoot CFIN invoicing issues.
  • Maintain production orders regarding issue logs and deviations.
  • Complete and close production orders and resolve errors.
  • Responsible for month-end closing duties.
  • Controls Inventory adjustments sheet as required with current transaction needed.
  • Transfer and maintain production orders.
  • Performs special duties and projects as required.

What you’ll need to succeed




  • High school diploma; associate's degree or bachelor degree in business or related field preferred




  • Previous experience with administrative responsibilities




  • Strong attention to detail.
  •  Prior experience working in a manufacturing environment.
  • Must have experience working with Microsoft and Google Suites.
  • Working knowledge of the LN ERP system or ability to learn new software systems.
  •  Must be adaptable.
  •  Proactive service oriented approach.
  • Strong communication and problem solving skills

You will be part of


Kalmar currently employs more than 4,800 professionals worldwide. One of our most important values is: We do it together. We value team skills, as well as innovativeness, customer orientation, and a willingness to commit to continuous improvement. We work closely with our customers and partners - across language, cultural, and professional borders. We see diversity as a common strength and valuable resource for Kalmar’s future.    

Interested to join?


Please submit your resume/CV to be considered!

Kalmar is part of Cargotec

Kalmar is the global leader in sustainable cargo handling for ports, terminals, distribution centres and heavy industry. With our extensive electric portfolio and global service network, we help our customers move towards safer, more eco-efficient and productive operations. Together, we develop innovative solutions that shape the future of our industry, improving our customers’ every move.

Kalmar is part of Cargotec. Cargotec's (Nasdaq Helsinki: CGCBV) sales in 2022 totalled approximately EUR 4 billion and it employs around 11,500 people.