Share this Job
Business:  Kalmar
Job Function:  HSEQ

Ottawa, KS, US

IMS Specialist

Kalmar keeps global trade moving. Our innovative solutions contribute to every fourth container movement in the world and help transform the future of cargo handling. We believe in collaboration, delivering on our promises and that people make the difference.

Making your next move count

Administration and supervision of matters related to environmental protection, measuring equipment, ISO and the development of IMS at Kalmar Ottawa MAU.


Scope of responsibilities

  • Support local/global groups to ensure conformance to ISO 9001, 14001, & 45001
    • Review requirements and analyze gaps; communicate with cross-functional teams, businesses, and divisions
    • Develop IMS programs as needed for gaps and improvement projects/initiatives
    • Coordinate 3rd party ISO certification planning and audit participation
    • Provide training/guidance on ISO and Kalmar requirements
    • Participate in IMS Forum and Management Review Meetings
  • Manage Internal Audit Program
    • Maintain content and train internal auditors
    • Create, manage, and update the audit schedule
    • Schedule internal audits
    • Mentor internal auditors
    • Create area audit checklist templates
    • Perform individual/team audits
    • Review & provide feedback on completed audit reports
    • Initiate CAPAs on trending issues
    • Communicate CAPA findings (monthly) to management team
  • Manage Document Control Number (DCN) Process
    • Create and update documents
    • Assist associates with Standard Work process for documentation
    • Train associates on document control system and process
    • Troubleshoot DCN system and provide feedback to site owner
    • Administer review cycles for documents (notifications)
  • Manage Corrective Action Preventative Action (CAPA) Program
    • Initiate CAPAs
    • Track status of CAPAs and follow-up with responsible parties
    • Assist associates through root cause analysis process
    • Verify action plans are effective
    • Monthly report on trending issues to management team
  • Corporate Sustainability Management (CSM) Reporting
    • Communicate the results to internal/external stakeholders
    • Monthly, Quarterly, & Annual Reporting to Kalmar and Cargotec
    • Update site compliance sheet
  • Environmental usage tracking / reporting
    • Monthly, Quarterly, & Annual Reporting to Kalmar and Cargotec

What you’ll need to succeed:



  Necessary Desirable 
  • Higher Education 
  • Higher education (Studies in quality and environmental management)
Professional Experience
  • Prefer 1 year experience in a similar job position
  • Prefer knowledge of environmental law requirements confirmed by training by authorized training companies or state institutions 
  • Experience in implementing the quality assurance system - ISO 9001 / ISO 14001 / OHSAS 45001
  • Knowledge of environmental law requirements
  • Prefer authorizations of the internal auditor ISO 9001, 14001
  • Auditing authorizations of OHSAS 45001
  • Good computer skills (Office package, data management systems)
  • Communicative knowledge of English
  •  Ability to work under time pressure
  • Excellent Verbal and Written communication skills

You will be part of:

We believe in our people as it is our people who really make the difference. We always work in close collaboration with our customers, deliver on our promises and never walk away no matter how big the challenge. We succeed because we do it together. 

With us, you will have the opportunity to realise your potential and become an important member of our global team.

Interested to join?

Please submit your resume/CV today to be considered!


Kalmar is part of Cargotec

Kalmar offers the widest range of cargo handling solutions and services to ports, terminals, distribution centres and to the heavy industry. Kalmar is the industry forerunner in terminal automation and in energy efficient container handling, with one in four container movements around the globe being handled by a Kalmar solution. Through its extensive product portfolio, global service network and ability to enable a seamless integration of different terminal processes, Kalmar improves the efficiency of every move. www.kalmarglobal.com


Kalmar is part of Cargotec. Cargotec's (Nasdaq Helsinki: CGCBV) sales in 2020 totalled approximately EUR 3.3 billion and it employs around 11,000 people. www.cargotec.com

Nearest Major Market: Kansas City