Business:  Kalmar
Job Function:  Risk Management

Helsinki, FI

Legal Administration Officer

Kalmar keeps global trade moving. Our innovative solutions contribute to every fourth container movement in the world and help transform the future of cargo handling. We believe in collaboration, delivering on our promises and that people make the difference.

Do you want to make your next move count? With us, you can.


We are currently seeking a highly motivated and organized individual to join our legal team as a Legal Administration Officer.


As a Legal Administration Officer, you will play a crucial role in supporting our legal department by managing administrative tasks, ensuring compliance with legal procedures, and contributing to the efficient operation of the legal team. This position offers an excellent opportunity for a detail-oriented professional with a passion for legal administration to grow and thrive in a dynamic environment.

Main tasks and responsibilities


General Responsibilities:

  • Order documents from relevant authorities (Trade Register, Konserniverokeskus, Väestötietojärjestelmä)
  • Utilize Docusign for collecting electronic signatures
  • Handle invoice processing, POs, and other administrative tasks
  • Assist the General Counsel in various tasks, including travel arrangements and meeting coordination
  • Organize the physical archives, including sections owned by group functions and BAs
  • Coordinate the destruction of documents as per planned retention periods.

Insider Register Management:

  • Administer the InsiderLog tool for maintaining registers, including PDMR register, project registers (MAR), and closed window group/financial information recipient
  • Ensure compliance with MAR, Fiva instructions, stock exchange insider rules, and Kalmar insider regulations
  • Notify insiders of their status, send quarterly reminders on trading restrictions, and conduct quarterly check-ups on the closed window group.


PDMR Trading with Kalmar Shares:

  • Provide instructions to Persons Discharging Managerial Responsibilities (PDMRs)
  • Assist with Fiva forms and proofread releases
  • Update instructions on as needed.


Related Party Register:

  • Manage the InsiderLog web solution for related party transactions
  • Obtain annual confirmations from related parties for ARC review
  • Maintain related party registers for Finnish subsidiaries, ensuring communication with subsidiary board members and reporting to auditors.

What you’ll need to succeed



  • Masters or Bachelor Degree.



  • 5+ years relevant experience working in similar role in a listed company.



  • Experience in management of corporate governance and administrative matters in an international business environment and a variety of company legal matters (e.g. corporate and securities market related issues, insider information management and compliance), and of related tools
  • Ability to communicate legal issues with division’s senior management
  • Ability and desire to take responsibility
  • Fluency in English, other language skills are considered as additional merit
  • Ability to work independently, take initiative and drive things forward
  • Flexibility and ability to work with different time zones and people from different cultures.

You will be part of


We believe in our people as it is our people who really make the difference. We always work in close collaboration with our customers, deliver on our promises and never walk away no matter how big the challenge. We succeed because we do it together. 

With us, you will have the opportunity to realise your potential and become an important member of our global team.


More benefits:

We offer a competitive salary and comprehensive benefits package geared to boost health and wellbeing
All our employees are offered comprehensive Learning & Development opportunities, annual development plan and career progression opportunities
In most of our positions, you have flexible working hours and hybrid work (combination of remote work and on-site work)
At Cargotec, you will join a truly international working environment and support making global trade faster, smarter and more sustainable - smarter cargo flow for a better everyday.

Interested to join?


If you are interested in this opportunity, please submit your application now!


Please note that the interview process may begin before the closing date of the job posting.

Kalmar is part of Cargotec

Kalmar is the global leader in sustainable cargo handling for ports, terminals, distribution centres and heavy industry. With our extensive electric portfolio and global service network, we help our customers move towards safer, more eco-efficient and productive operations. Together, we develop innovative solutions that shape the future of our industry, improving our customers’ every move.

Kalmar is part of Cargotec. Cargotec's (Nasdaq Helsinki: CGCBV) sales in 2022 totalled approximately EUR 4 billion and it employs around 11,500 people.