Business:  Hiab
Job Function:  Sales

Gdansk, PL

Sales Coordinator

About Us



As pioneers and global leader, Hiab is ambitious to write forward our success story, inspiring and shaping our industry. The world in which we operate with our class-leading products, intelligent services and innovative digital solutions is constantly changing.


Together, we keep everyday life moving to build a better tomorrow

We are looking for an experienced and self-motivated  Sales Coordinator to join our team!





Purpose of the position



  • To provide administrative support to the front line activities of the sales team in the domestic market specifically around the order intake, order processing and invoicing.
  • To liaise with customers to provide a consistently high level of service and be able to respond and adapt in a demanding commercial environment




Main tasks and responsibilities




  • Process documentation and maintain the documentation flow
  • Oversee and coordinate ongoing equipment orders to end customers in the designated country of activity with the requirements of local sales team
  • Contractual invoicing and dispute management
  • Maintain an E2E approach over managed responsibilities
  • Coordinate Master Data accuracy and CRM updates
  • Cooperate and continuously communicate with sales representatives, customers, vendors and other internal stakeholders to execute sales operations smoothly and to provide timely solutions & replies
  •  Identify process improvement opportunities and support the implementation 
  • Provide good customer service for internal and external customers, and finding ways to improve the experience
  • Execute the defined KPI targets
  • Observe all safety procedures and instructions and assist in maintaining a safe working environment including the reporting of any accidents, hazards, near misses, defects or damages to Company equipment to your line manager or Health and Safety



What you’ll need to succeed





  • Bachelor/Master degree.
  • Relevant university degree (Master or Bachelor)  in related field or the equivalent through a combination of education and work experience (engineer / industrial engineer or technically oriented business administration)



  • Min 2 years of relevant experience in the defined Function 
  • Proven experience in stakeholders management on different levels
  • SAP system knowledge would be preferable but is not essential



  • Ability to work independently
  • Competency in Google applications including Slides, Sheets, Docs and G-Mail.
  • Business understanding and knowledge of KPI and customer success criteria
  • Fluency in both written and spoken English and Dutch
  • Self-starter & Self-motivated, proactive 
  • Strong interpersonal and communication skills to effectively deal with internal customers
  • Ability to drive and execute change
  • Caring, reliable and pioneering 
  • Good sense for details
  • Willingness to travel 


What we offer



  • Working with specialists in an international environment;
  • Annual training budget and development program;
  • Comfortable workplace and friendly atmosphere;
  • Medicover Healthcare package;
  • Multisport for you and your family;
  • UNIQA Insurance for life;
  • Hybrid working system;
  • Co-financing parking;
  • Office 5 minutes from SKM train station.



Interested to join?




Please submit your CV.