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Business:  Cargotec
Job Function:  CBS
Location: 

Perrysburg OH, US

Senior Travel Specialist

Cargotec is at the forefront of the transformation in the cargo handling industry. Our cargo handling solutions and services make global trade smarter, better and more sustainable. As leaders in ports, on roads and at sea, our business areas Kalmar, Hiab and MacGregor have a unique position to optimise global cargo flows and create sustainable customer value.

Purpose of the position

•    Reconcile Travel Expenses for compliance to corporate policy and legal requirements.
•    Maintain Credit Card program: issuing new cards, establishing and adjusting credit limits, handling lost/stolen cards, and closing cards upon terminations.
•    Work with travel vendors to assure Cargotec needs are managed and best practices are identified for all of Americas Region.
•    Senior Travel Specialist follows Cargotec practices and policies, while promoting process-driven ways of working. 
•    Senior Travel Specialist is the CBS subject matter expert in the US Travel and Expense area, both in the daily recurring service operations and global separate assignments.

Main responsibilities

•    Review employee expense reports using Concur to ensure adherence to US tax compliance and the Cargotec global travel policies for the JP Morgan (JPMC) credit card travel program. 
•    Monitor non-compliance and escalate as needed, while holding all business units accountable for the same culture of compliance.
•    Work closely with Payroll to maintain a confidential log of employees with taxable reimbursements per IRS federal tax guidelines.
•    Review cardholder requests for credit limit increases, and if within the parameters, raise the limit in JPMC PaymentNet. Record limit increases in a confidential log of employees, including detail surrounding request and the expiration date for temporary increases.
•    Work closely with HR personnel in regards to employee changes, including new hires, terminations, and transfers, as it pertains to the Travel and Expense department.
•    Work closely with HR and IT managers regarding certain expenses placed on the JPMC credit card, i.e. relocation expenses, drug screens, IT equipment/devices, etc.
•    Download weekly Concur data extracts and provide to members of the RTR team for preparation and posting of the weekly journal entries.
•    Prepare weekly reports of expenses that need to be applied to specific service orders and distribute to appropriate personnel for application.
•    Prepare monthly reports provided to the HR Director and certain managers, regarding the volume of expenses in the previous month.
•    Prepare ad hoc reports requested by management, i.e. for budget forecasting and/or employee headcount.
•    Train and support colleagues in submitting their expense reports, explaining the travel policy, and/or the JPMC travel credit card.
•    Manage Concur configuration, including setting up and closing employee profiles, as well as updating the general ledger mappings to ensure proper accounting postings.
•    Troubleshoot issues with Concur (OBT-Online Booking Tool), CWT (TMC-Travel Management Company), & JP Morgan Chase (JPMC-Credit Card provider).
•    Meet regularly with external travel vendors to ensure Cargotec needs are met, while ensuring that the daily operations are meeting the defined contract goals.
•    Develop best practices within the US in support of the globalization of Travel Services and communicate updates to travelers as needed.
•    Support Solution Owners and Process Owners in continuous improvement and implementation of programs, policies, and procedures of the CBS.
•    Identify process improvements: Suggest methods to update, simplify, and enhance processes, procedures and technologies.

What you’ll need to succeed:

Education
•    Minimum BA degree in finance or business or a minimum 4 years of relevant business experience, including financial accounting skills.
Competencies
•    Experience in operational travel management competencies.
•    Hands-on experience working with SAP/Cloud system preferred.
•    Experience in Google G-Suite (Gmail, Sheets, Docs, Slides) and Microsoft Office (Excel, Word, PowerPoint).

You will be part of:

We offer you a position in a global organisation where you are challenged with interesting and diverse tasks. These tasks will provide a great opportunity for you to grow professionally.

 

Cargotec and its businesses
Cargotec (Nasdaq Helsinki: CGCBV) enables smarter cargo flow for a better everyday with its leading cargo handling solutions and services. Cargotec's business areas Kalmar, Hiab and MacGregor are pioneers in their fields. Through their unique position in ports, at sea and on roads, they optimise global cargo flows and create sustainable customer value. Cargotec's sales in 2019 totalled approximately EUR 3.7 billion and it employs around 12,500 people. www.cargotec.com


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